Queer Realities Directors Lab Programme Coordinator

Salary: £24,500 per annum, pro rata

Sheffield DocFset is recruiting for someone to join their team as Queer Realities Director’s Lab Coordinator on a part-time, fixed-term basis.

About the role

The Queer Realities Director’s Lab Coordinator is responsible for supporting the Industry team to deliver a six months development lab which will include industry-facing activities such as masterclasses and screenings as well as a residential week-long workshop. They will be a direct point of contact for the selected cohort and will connect with a range of UK and international Industry experts, arrange the logistics, coordinate with venues, ensure both digital and print information is correct and up to date as well as contribute directly to the delivery of the sessions.

Working days

• Start 26 August
• 2 days in August
• 8 days in September
• 9 days in October
• 9 days in November
• 4 days in December
• 9 days in January
• 4 days in February
• 4 days in March
• Contract ends 31 March 2025.

Contract: Part-time, fixed-term – 49 days in total

Key responsibilities

Working with the Head of Industry and Marketplace & Talent Programmes Producer, the Queer Realities Director’s Lab Coordinator will be responsible for:

Workshop coordination

• With the Head of Industry and Marketplace & Talent Programme Producer,
  coordinate the schedule for Queer Realties Director’s Lab workshops and
  activities
• Communicate with successful participants including schedule information and
  answering questions
• Coordinate with speakers, mentors, and other industry experts contributing to the
  scheme
• Create and provide instructions on meeting system to all participants for the
  mentorship period online and/or in person
• Input into the mentor matchmaking
• As directed, coordinate and produce materials for Queer Realties Director’s Lab
• Coordinate travel bookings for participants, speakers and team members for
  workshops and activities
• Organise venue bookings for workshops
• Update the Industry section of the Festival website when required

Delivery

• Assist with the production of the workshops and
• Represent Sheffield DocFest at the in-person workshops. Coordinating the
  schedule, the activities and speakers.

Administration and finance

• With the Finance team, adhere to financial processes
• Ensure all financial paperwork is present and clearly filed, and ensure receipts,
  invoices and refunds from suppliers are accurate
• Deal directly with suppliers to ensure the correct paperwork is received
• Ensure final questions are dealt with in a timely manner and handover is
  complete

Additional

• Answer phones and direct enquiries to the relevant team
• Respond to internal and external queries via email and on Google Chat
• Oversee tasks allocated to Festival Assistants within your team
• Actively promote and support diversity and inclusion in all Sheffield DocFests activities
• Adhere to Sheffield Doc Fest health & safety policy
• Adhere to and actively participate in how Sheffield DocFest delivers on our commitment to the environmental policy
• Ensure all data stored is GDPR-compliant
• Be an ambassador for Sheffield DocFest and maintain a professional approach at all times
• Create and maintain good working relationships with all Sheffield DocFest colleagues

This is a non-exhaustive list of deliverables and from time to time, the postholder may be required to undertake other duties that may be reasonably required.

How to apply

Please visit our website to download the job pack and apply.

You are invited to apply for this role by submitting an up-to-date CV plus either:

(a) a covering letter (1 or 2 pages) that addresses the job description and criteria above;

or (b) a video letter (of up to 7 minutes in length), explaining what attracts you to the role and what you would bring to it.

If you have any questions or would like to discuss the role prior to applying please contact, Maria Stoneman, Head of HR & Participation at: recruitment@sheffdocfest.com

If you require further information (including requests for printed forms/access support), please contact us on 0114 276 5141 or email: recruitment@sheffdocfest.com

Interviews: Week commencing 2 August
Start date: Week commencing 26 August

The closing date for this position is 07/08/2024 at 09:00