Office Manager/Executive Assistant

Salary: £31,500-35,900

Curzon is seeking a new Office Manager/Executive Assistant to provide general administrative management of the Head Office and personal assistant support to the CEO & COO.

You will need to be comfortable with communicating with high level executives externally whilst maintaining a position of trust. You will also need to use initiative to problem solve a range of tasks, with an excellent eye for detail.

Role details:

• Full time (35hrs per week)
• Permanent

Role responsibilities:

Executive Assistant

• To be the primary liaison and first point of contact for all business queries and
  phone calls directed at the CEO
• Organising personal correspondence, invitations, contacts, reviewing documentation, scheduling appointments and reservations of the CEO/COO according to their needs during normal business hours and to be available out of hours on an ad hoc basis
• Keeping up to date with progress of tasks and feeding back timelines
• Taking minutes in meetings and feeding back to relevant people
• Organisation of all travel requirements in the UK and globally
• Organising and setting up conference calls
• Processing business expenses and invoices
• Preparation of various documents including presentations and meeting agendas

Office Management

• Provide a professional reception contact for Head Office, including visitors, phone calls and emails.
• Manage all office supplies to budget including stationary, mailing, and kitchen supplies.
• Arrange and distribute postage, deliveries and courier services.
• Assist with arranging meetings, including managing the boardroom and meeting rooms diary
• Conduct regular office audits, including for Health and Safety to ensure Head Office is kept clean, tidy and safe. Help escalate any facilities issues to Head of Facilities or cleaning company.
• Organise and coordinate Head Office events including catering, where required.
• Provide assistance to HR with employee onboarding including Right to Work compliance
• Liaise with Technology team to solve any IT issues
• Organise induction for new office employees

Role requirements:

• Ability to communicate confidently and effectively with a wide range of people, both
  within the organisation and externally.
• Be prepared to work in a fast-paced environment and possess the ability to be
  flexible in many different situations.
• Excellent attention to detail.
• Able to proof-read with a sharp eye for layout and presentation.
• Ability to prioritise, plan and organise workload by taking own initiative.
• An understanding of the importance of confidentiality, tact and discretion.

How to apply:

Please email an up-to-date CV and cover letter to recruitment@curzon.com, quoting ‘Office Manager/Executive Assistant’ in the subject line.

The closing date for this position is 09/10/2024 at 23:59