Finance Officer

Salary: £24,000 - 27,000

Rich Mix is looking for a Finance Officer to join the team, playing a key role within a small but busy finance function.

They will be responsible for administering the day-to-day finance activities of Rich Mix Cultural Foundation and its trading company Rich Mix Cultural Enterprises Ltd.

They will support the Finance Manager and Head of Finance, ensuring that the department runs smoothly by providing timely and accurate data processing and meeting deadlines to facilitate report delivery.

Role details:

• Full-time
• Permanent
• Hybrid working available

Role responsibilities:

Purchase Ledger

• Manage day-to-day processing of the purchase ledger, ensuring all invoices are approved by budget holders, and are posted to SAGE 200 (accounting system).
• Prepare weekly payment runs for approval by the Finance Manager.
• Post monthly expenditure journals for stock costs, cash and card spending, and other journals as required.
• Reconcile supplier statements with SAGE supplier accounts.

Sales Ledger

• Raise invoices upon instruction by staff from Events, Cinema, Live Programme and Tenancy teams, and send to partners and clients.
• Manage credit control, chasing outstanding invoices and tracking responses, sending regular customer statements and escalating to Finance Manager where needed.
• Post monthly journals to recognise Bar and Cinema income, and other journals as required.
• Process Live Programme settlements; checking, posting and distributing income collected on behalf of partner organisations.
• Bank cash and cheques on an ad-hoc basis.

Cross-Department Tasks

• Reconcile and report bar takings in liaison with the Visitor Services Manager.
• Liaise with the building team to track monthly expenditure.
• Input Event Cinema data into tracking sheet in liaison with the Head of Cinema.
• Ensure all departmental finance information is inputted into or reconciled with SAGE as appropriate with support from the Finance Manager.
• Collate and report financial data as needed to support decision-making.

General

• Manage the finance email inbox and take timely, appropriate action.
• Post daily bank transactions and perform monthly bank reconciliations.
• Collect and scan office post.
• Attend a range of Rich Mix events and maintain a good working knowledge of the programme.
• Attend and contribute to general meetings when required.
• Ensure Rich Mix’s policies as outlined in the Staff Handbook, including Health and Safety, Equality, Diversity and Inclusion and Environmental Policies, are implemented and reflected in all aspects of your work.
• Undertake any other duties commensurate with the status of the role and in keeping with its overall purpose.

Person specifications:

• Experience of using finance software systems, ideally SAGE.
• Book-keeping qualification or qualified by experience.
• Excellent numeracy and IT skills, especially using Microsoft Outlook, Word and Excel.
• An organised individual with strong attention to detail.
• A positive and flexible attitude with the ability to take initiative and to work as part of a team, asking for help when needed.
• Ability to prioritise, follow up on outstanding matters and keep to deadlines.
• Proactive verbal and written communication skills, with the ability to provide regular and accurate information to team members as necessary.
• Discretion when handling confidential information.
• Willingness to learn and take ownership of tasks.
• Knowledge of the charity/arts sector is desirable.
• A passion for music and film and a keen interest in the work of Rich Mix.
• Understanding of the importance of inclusion and diversity.
• Understanding the importance of environmental sustainability and working in a sustainable manner

How to apply:

Applications are via Rich Mix’s online application form.

The online application includes an Equal Opportunities Monitoring Form. This information will be kept confidential (and will not be shared with the hiring panel) and will be used in the progress towards widening diversity among the workforce.

Interviews will take place on the week commencing 2 December

The closing date for this position is 22/11/2024 at 12:00