Festivals Volunteers Coordinator - BFI Flare

Salary: £27,498 per annum (pro-rata)

Fixed Term Contract: 19 February 2024 – 5 April 2024

The BFI is seeking a Volunteers Coordinator to lead on all aspects of administration and organisation of volunteer resource at BFI Flare and be responsible for recruiting, scheduling, training, supervising and supporting the festival volunteers.

About BFI Flare

BFI Flare is our long-running LGBTQIA+ festival, with a growing audience in London and on BFI Player, and one of the most inclusive film events of the BFI’s annual calendar. This year’s festival runs from the 13 to the 24 March 2024.

Key responsibilities include:

• Assist with the volunteer recruitment process, including shortlisting applications, and interviewing new volunteers
• Work with the Senior Systems Coordinator to develop processes for using the volunteer scheduling system to assign shifts
• Collecting volunteer information, availability, and skills, and maintaining an up-to-date database.
• Keep volunteer records up to date including availability, contact details and rota.

We are looking for candidates who have:

• Demonstrable and significant previous administrative experience gained within a Festival or similarly fast-paced environment, in a similar role
• An appreciation of, and passion for LGBTQIA+ arts and culture
• Demonstrable organisational skills with the ability to prioritise and to manage and meet deadlines
• Ability to build effective relationships with key contacts across BFI and stakeholder organisations, and to communicate effectively and tactfully with stakeholders at all levels
• Ability to present and communicate clearly both verbally and in writing

A full list of responsibilities and minimum requirements can be found in the job description.

As we continue to address underrepresentation and increase access to our opportunities, priority will be given to applicants who meet the minimum requirements and fall within our under-represented groups; who identify as D/deaf and/or disabled and/or are Neurodivergent and/or identify as Black and Global Majority.

The role is predominantly based at BFI Southbank.

About the BFI

We are a cultural charity, a National Lottery distributor, and the UK’s lead organisation for film and the moving image. We believe society needs stories. Film, television and the moving image bring them to life, helping us connect and understand each other better. We share the stories of yesterday, search for the stories of today, and shape the stories of tomorrow.

At the BFI you’ll enjoy benefits such as excellent support for working parents, 25 days annual leave (plus bank holidays and additional paid time off at Christmas), tickets to BFI festivals and events plus many others.

We support diversity and inclusion, and as an organisation recognise that we need to address under-representation within our teams. As such we strongly welcome and encourage applicants from our under-represented groups; who identify as D/deaf and disabled and/or are Black and Global Majority. We guarantee a first interview to our under-represented groups who meet our minimum requirements.

Further information

Further details about the role, the BFI and our benefits can be obtained by visiting our website.

First interviews will be held on Monday 22 January 2024

The closing date for this position is 15/01/2024 at 23:59