Assistant to the Directors

Salary: London Living Wage during probabtion (then dependent on experience)

This is an exceptional opportunity for an experienced and skilled assistant with outstanding communication and organisational skills to provide a high level of professional and reliable support to the Directors. You will provide both business and personal support to the two Directors, and undertake a range of administrative tasks across our busy cinema. Excellent written English is needed for proof reading and drafting of documents and correspondence.

The Candidate

• Experienced PA/EA
• Proficient in Microsoft Office and IT literate
• Experience working with both Mac and PCs
• Has the ability to multi-task, prioritise and work independently without supervision
• Pays close attention to detail and highly organised
• Excellent communication skills with a confident and friendly manner
• Good oral and written skills
• Experience with dictation, minute taking and drafting professional documents
• The ability to be proactive and take initiative
• Discretion and trustworthiness

The Role

• Managing the Directors inbox and basic gatekeeping
• Managing diaries and organising meetings and appointments
• Booking and arranging travel, transport and accommodation
• Liaising with colleagues to remind them of important tasks and deadlines
• Typing, compiling and proof reading documents and correspondence
• Liaising with staff, suppliers and clients
• Implementing and maintaining procedures/administrative systems
• Managing databases and filing systems
• Assist the account department with basic admin, processing purchase orders etc.
• IT troubleshooting and liaising with IT support
• Ad hoc duties to support the General Manager and Duty Managers
• Maintain effective office systems, researching and implement cost-effective improvements
• Experience of dealing with personal and household admin would be advantageous

To Apply

Please send your covering letter (maximum 1 page of A4) and CV to Izzy at: pa@genesis-cinema.co.uk

Initial interviews to be held at the end of June, with a start date in early/ mid-July.

The closing date for this position is 25/06/2020 at 12:00