Executive Assistant – Knowledge, Learning and Collections

Salary: £32,952 - £38,613 per annum

The BFI is looking for an Executive Assistant to the Executive Director of Knowledge Learning and Collections, to provide supplementary secretariat and other administrative support to the KLC senior team, to facilitate the smooth running of the Directorate.

The role will also play a vital role in supporting key external relationships, networks, strategic events and activities, monitoring and evaluation activity and relevant reporting.

As well as working with BFI colleagues across the organisation, the post holder will liaise with sector, industry and political partners and key relationships nationally and internationally.

Key responsibilities include:

To provide full and confidential administrative, secretarial and personal assistance to the Executive Director of Knowledge, Learning and Collections including:

• Comprehensive email inbox and diary management.
• Full coordination, agenda preparation and minute-taking for internal and external in person and virtual meetings, including coordinating attendances, booking and preparing rooms, arranging catering / refreshments and booking travel and accommodation.
• Supporting the Executive Director on all BFI Committee, Executive Board and Board activities by preparing summaries, papers, slides and data.

We are looking for candidates who have:

• Demonstrable experience of supporting at Director or Board level in a financial or business operations environment.
• A high level of aptitude for working in an administrative capacity, including inbox and diary management and minute taking.
• Proven ability to manage conflicting priorities, agendas and stakeholder needs in a business administrative setting.
• Experience of handling tight deadlines and last-minute changes under pressure, adapting quickly and problem-solving independently.

A full list of responsibilities and minimum requirements can be found in the job description.

About the BFI

We are a cultural charity, a National Lottery distributor, and the UK’s lead organisation for film and the moving image. We believe society needs stories. Film, television and the moving image bring them to life, helping us connect and understand each other better. We share the stories of yesterday, search for the stories of today, and shape the stories of tomorrow.

At the BFI you’ll enjoy benefits such as excellent support for working parents, 25 days annual leave (plus bank holidays and additional paid time off at Christmas), tickets to BFI festivals and events plus many others.

We support diversity and inclusion, and as an organisation recognise that we need to address under representation within our teams. As such we strongly welcome and encourage applicants from our under-represented groups; who identify as D/deaf and disabled and/or are Black and Global Majority. We guarantee a first interview to our under-represented groups who meet our minimum requirements.

Further details about the role, the BFI and our benefits can be obtained by visiting our website.

First interviews will be held on 15, 18 or 19 July 2024

The closing date for this position is 10/07/2024 at 23:59